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How to Make Your Email look Professional with a Signature File

Using Outlook Express to Create a Signature

To add a signature to outgoing messages

1. On the Tools menu, click Options, and then click the Signatures tab.
2. To create a signature, click New and then either enter text in the Edit Signature box or click File, and then find the text or HTML file you'd like to use.
3. Select the Add Signatures to all outgoing messages check box.
   
   Note
   • To use different signatures for different accounts, in the Signatures area, select the signature, click Advanced, and then select the account you want to use the signature with.
   • To use a signature on individual messages only, make sure to clear Add Signatures to all outgoing messages. When you compose the message, on the Insert menu, point to Signatures, and then click the signature you want to use.

Or Create a HTML Template

To create stationery for outgoing messages

You can use the Stationery Wizard to create new looks for your email and newsgroup messages.

1. On the Tools menu, click Options, and then click the Compose tab.
2. In the Stationery area, click Create New.
   
   Note
   • To use stationery you see in a message from someone else, select the message, and then on the File menu, click Save as Stationery.
   • A stationery file is an HTML file and can be edited in Outlook Express. In a new message window, on the View menu, click Source Edit, and then click the Source tab to make changes.
   • When creating your stationery, try to keep the file size smaller than 10 KB. Pictures and other objects can make the file too large to be easily downloaded. (Check the size of your stationery inside the Stationery folder at Program Files/Common Files/Microsoft Shared/Stationery.)

Using Microsoft Outlook to Create a Signature

Please click the Help menu item in Outlook and search for signatures.  You will find the area to edit your signature file under Tools > Options > Mail Format.

Using Thunderbird to Create a Signature

Thunderbird does not provide any built in tools to create signature files. Use your operating system tools to create them - for example a plain text editor like Notepad.

Thunderbird does not provide any special place to store signature files. You could create a Signatures directory in your profile to store them, making them easy to back up along with the rest of your profile. Or you could store them somewhere else. More On Thunderbird Signatures

Would You Like Assistance Setting Up Your Email Signature?

If you need assistance with setting up a signature file for your company then please give us a call on 1300 856 533 or fill in our online enquiry form and specify that you would like a signature file designed and installed.